Meetings & Updates


Recent Meetings & Updates

Meetings and Updates

October 14, 2021 School Building Committee Meeting

Mark Lydon of CBRE/Heery reviewed the Propriety Items list that are part of the issuing the bid packages. Some of the items include certain insulation, hardware, fire protection products (see page 42 of the packet for a full list.) The Committee approved the list. The project timeline was reviewed and the project remains on track. The Groundbreaking Ceremony will be held on Thursday, October 21, 2021.

September 9, 2021 School Building Committee Meeting

Brian Hromadka of CBRE/Heery gave a project update which included receiving the initial demolition permit and Conservation Commission approval. He also reviewed price increases of certain material costs since June 20 and the 60% Detailed Design submission as the market has had significant price fluctuations and efforts to keep the project within budget. Jonathan Rich from WT Rich discussed negotiating competitive prices for the Early Package #2 work with subcontractors. The Building Committee reviewed and approved the 90% Detailed Design submission which had no changes in the space summary and educational program from the previous MSBA submission.

August 26 School Building Committee Meeting

Mark Lydon from CBRE/Heery reported that the MSBA had relatively few comments on the 60% Detailed Design (DD) submission which were addressed by the project team, some of which would be included in the 90% DD submission. The committee also discussed the steel portion of Early Package #2 and agreed on a "not to exceed" amount for this line item in the budget.

August 12 School Building Committee Meeting

Brian Hromadka from CBRA/Heery reported that the work at St. Ann's is nearly complete and that teachers have begun preparing their classrooms. He also reviewed the project schedule and the upcoming milestone of 90% construction documents due to the MSBA at the end of the month. Michele Rogers of Dore & Whittier reviewed changes to a few windows in the gym, cafeteria and media center as the design evolves due to structural and functional considerations.

July 29 School Building Committee Meeting

Brad Dore of Dore & Whittier reviewed the detailed list of value engineering items for the Building Committee to discuss and prioritize potential add backs if pricing / budget allows as the project progresses.

July 27 City Council Update

School Committee Chair Pope, Superintendent Lummis, and Brad Dore of Dore & Whittier provided a project update to the City Council on the ongoing work with MSBA, moving out of Veterans' and into St. Ann's, and the timeline for abatement, demolition of the Veterans' School, and beginning of construction.

July 8 School Building Committee Meeting

Brad Dore from Dore & Whittier reviewed the list of value engineering items that were recommended by the subcommittee for consideration to bring the construction estimate in line with the budget. Supt. Lummis highlighted that the changes have no impact on the educational program. The Committee voted to approve the list as presented.

June 30 School Building Committee Meeting

Brian Hromadka from CBRE/Heery reviewed current construction budget estimates and the current market pricing on certain materials (e.g. steel) which show there is a potential impact on the construction budget. He discussed the Value Engineering process to keep the project budget on track. A subcommittee was established to review a detailed list as consideration for reducing costs. The subcommittee will meet prior to the next School Building Committee meeting on July 8 and bring forth their recommendations for the committee to consider.

The Committee approved change order management and approval levels as presented at the 6/10/21 meeting. All change orders in any amount will be reported to the School Building Committee throughout the project. Michele Rogers of Dore & Whittier reviewed the Detailed Design development submission which will be submitted to the MSBA on or about July 14.

The work at St. Ann's is proceeding as planned. Supt. Lummis will be reaching out to the neighborhood to communicate about parking, traffic circulation and other related matters.

June 10 School Building Committee Meeting

Brian Hromadka from CBRE/Heery, the Owner's Project Manager (OPM) reviewed the project milestone schedule and a recommended Change Order Management process. The committee approved the radon design fee as an added line item of the budget (will reduce the Owners Contingency line item). The project team of CBRE/Heery, Dore & Whittier and WT Rich are keeping an eye on materials costs and delayed delivery times as they plan for the project phases. The Dept. of Elementary and Secondary Education have approved the special education program design.

St. Ann's School work continues in preparation for serving the Veterans' Memorial School students and staff in the fall.

The next School Building Committee meeting will be held on June 30 to review the 60% Detailed Design for submission to the MSBA.

June 8 - City Council P&D Subcommittee

On June 8, the City Council held a public hearing and voted 8-1 in favor of granting the special permit for the East Gloucester/Veteran's Memorial School Building Project. During the public hearing School Committee Chair Jonathan Pope and Superintendent Ben Lummis presented the rationale for the special permit on the height of the building. In approving the special permit, city councilors spoke of the importance of the new school for the families in downtown and East Gloucester and how the new school will have an overall positive impact on the neighborhood and entire community. The approval of the special permit is one more step in the final permitting process for the construction of Gloucester's new school building.

June 2 - City Council P&D Subcommittee

After three subcommittee meetings and multiple site visits, the City Council Planning and Development Subcommittee voted 3-0 in favor of a special permit for the East Gloucester/Veteran's Memorial School Building Project. The full City Council will vote on this matter at the June 8 meeting where a public hearing will be held prior to discussion and vote. Meeting materials are below:

May 13 - School Building Committee Meeting

The project timeline was reviewed by CBRE/Heery. Michele Rogers from Dore & Whittier reported that they are working on the 60% Design Development documents for the MSBA as well as responding to the Massachusetts School Building Authority's (MSBA) questions about the Design Development submission. Work at St. Ann's school (swing space for the Veteran's Memorial community during construction) is on track for completion with access in early August to prepare for the new school year. WT Rich reported that bids for Early Package #1 which include for site work, abatement and demolition came in under budget.

An additional meeting of the School Building Committee will be held on June 30, 2021, to review 60% Design Development documents in preparation for submission to the MSBA.

April 8 - School Building Committee Meeting

Mark Lydon and Brian Hromadka from CBRE/Heery, the Owner's Project Manager (OPM), reviewed the updated organization chart of the OPM team, the project schedule, an updated and the submission of the Early Release Package (ERP1) which includes demolition of Veterans' Memorial School and early site work. The committee approved pre-construction work to be performed by Mulitvista which entails photographic documentation of properties within 250 feet of the building site. A neighborhood meeting is planned for May 18 to discuss the construction process with neighbors.

Superintendent Lummis was unanimously voted as co-chair of the School Building Committee.

April 1 - Joint School Committee / City Council Meeting

An update on the Design Development plan was presented to the School Committee and City Council at their joint meeting on Thursday, April 1.

Supt. Lummis reviewed the project timeline and various aspects of the project including safe arrival and dismal, site safety, and the good news that the project is on budget. Principal Fusco (Veterans' Memorial School) and Principal Pasquarello (East Gloucester School) highlighted improvements to the educational plan that this new school provides - showing photos of the outside play areas, classrooms, gymnasium, and other learning spaces.

  • 4/1/21 Presentation is here.

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March 25- Building Committee Meeting

The Building Committee met on Thursday, March 25 to finalize and authorize the Owners' Project Manager (OPM) to submit the completed Design Development (DD) plan to the MSBA. A brief overview of the project and submission documents were presented to the committee by Michele Rogers (Dore & Whittier) and Mark Lydon (CBRE/Heery). The DD submission is comprehensive and includes the designer’s cost estimate, detailed drawings and specifications, project approvals, building code analysis, and much more. It also includes responses to the MSBA’s questions on the schematic design. The DD submission was approved unanimously by the building committee, and will be submitted to the MSBA by the OPM on their behalf by March 30. The MSBA will review the submission and respond within 21 days with any follow-up questions, which will have an additional 14 days for response. A project update will be presented to a joint city council and school committee meeting next Thursday, April 1.

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March 18 - Building Committee Meeting

The School Building Committee met on 3/18/21, at which the committee was given a Design & Submission update and overview. This included a presentation from Michele Rogers with the latest updates to the design, both interior and exterior. These minor changes included square footage changes to classrooms, the music room, and the back of house/delivery elevator.

The project construction cost estimate which was completed since the last meeting has come in right around the original budget for construction costs which is good news.

This meeting was in preparation for next week’s authorization for the OPM submission for the design development package to the MSBA.

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January 21 - Exterior Subcommittee Meeting

The Exterior Subcommittee of the EGS/Vets Building Committee met at Veterans' Memorial School and discussed another iteration of the colored exterior paneling and the brickwork. Subcommittee members asked the design team to do another iteration of the colored panels on the outside walls of the media center and art room. The Exterior Option panels will be displayed in the library at Veterans' School so staff can continue to provide input.

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January 20 Community Forum

More than 30 community members attended our Community Forum and got a full update about the Design Development Phase, the work of the Exterior and Interior Subcommittees, and the process to identify swing space for Veterans' School to use during the 2021-22 and 2022-23 school years. Superintendent Lummis again introduced members of the Project Team and the Building Committee. After a presentation led by Superintendent Lummis, members of the Building Committee answered questions from attendees.

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January 14 Building Committee Meeting

The School Building Committee (SBC) heard an update on the process for identifying swing space for Veteran’s School. The Swing Space review committee expects to make a recommendation the School Committee on January 27. The SBC also discussed and voted to adjust the construction schedule to allow more time to complete design work while not changing the date for occupancy. The date for occupancy remains September 5, 2021. Michele Rogers of Dore & Whittier shared the work being done by the subcommittees to consider exterior and interior such as brick, paint, carpet, and wood colors. Superintendent Lummis announced that the SBC would hold a Community Forum on January 20 to update the East Gloucester and Veterans’ school communities and the public about the project.


Upcoming Meetings

  • November 4, 2021

Meeting Minutes Agendas and Packets

Meeting Recordings

Past meeting information:

January 14 Building Committee Meeting

The School Building Committee (SBC) heard an update on the process for identifying swing space for Veteran’s School. The Swing Space review committee expects to make a recommendation the School Committee on January 27. The SBC also discussed and voted to adjust the construction schedule to allow more time to complete design work while not changing the date for occupancy. The date for occupancy remains September 5, 2021. Michele Rogers of Dore & Whittier shared the work being done by the subcommittees to consider exterior and interior such as brick, paint, carpet, and wood colors. Superintendent Lummis announced that the SBC would hold a Community Forum on January 20 to update the East Gloucester and Veterans’ school communities and the public about the project.