Meetings & Updates


Meeting Summaries

July 15, 2022 School Building Project Meeting

Brian Hromadka of CBRE/Heery presented the monthly update which noted that the project remains on schedule and within budget. Subcontractor awards are 99% complete. To date, there are approximately $100k in potential changes orders. The playground budget is approximately $37k over budget due to additional playground equipment.

Alex Corbett of WT Rich gave the construction update. Stairwells are complete in Building A, sheathing is 65-70% complete. The glulam beams (wood lamination coverings) are in and look great.

June 9, 2022 School Building Project Meeting

The project remains on track in terms of schedule and budget, as presented by Brian Hromadka of CBRE/Heery. The project team is closely monitoring lead times and material availability due to market conditions.

Tom Hood of WT Rich reported that utilities are 90% complete, stairwells are close to completing, and interior framing is also going on. A key focus is getting the building enclosed.

May 12, 2022 School Building Project Meeting

Brian Hromadka of CBRE/Heery reported that the project is approximately 30% complete and remains on track and on budget. Steel erection is 100% complete on Building A, 90% complete on Building B, the west retaining wall is complete. For more detailed information, please see Weekly Project Updates.

Due to market conditions, there are ongoing lead time concerns which are being closely managed.

Alex Corbett and Jon Rich showed a new video technology that they have begun using on site called "Open Space" which captures the interior construction detail.

April 14, 2022 School Building Project Meeting

The building project continues to be on track in terms of budget and timeline as reported by Brian Hromadka of CBRE/Heery. Structural steelwork is nearing completion as well as underground utility work. The first concrete slab pour was completed and the next one is scheduled for April 20/21, 2022, which will be an extended day at the site. Neighbors have been notified. Please see Weekly Project Updates on the upper right of this page for a detailed list of construction activities.

The Topping Off ceremony was held on April 8th with brief remarks. The raising of the beam was accompanied by music a guest appearance from Principal Fusco's band which included two fifth-graders - one from East Gloucester and the other from Veterans' Memorial.

March 10, 2022 School Building Committee Meeting

The project budget and timeline remains on track as reported by Brian Hromadka of CBRE/Heery. BH also reported that the full building permit has been received.

Alex Corbett from WT Rich reviewed a very detailed project plan for the next few weeks and said that steel erection is on schedule despite 4-5 days of adverse weather. Slabs will be poured later in the month which will require 2-3 longer work days at the project site.

BH provided an overview of the reports that are prepared during construction (Field Reports, Monthly Construction reports, MSBA Progress Reports) and showed examples of each. BH also provided a breakdown and definitions of the project budget by type and costs to date.

There will be a Topping Off ceremony on April 8 where the ceremonial last steel beam will be hoisted into place.

February 10, 2022 School Building Committee Meeting

Brian Hromadka of CBRE/Heery presented the project update and also described the vigorous process that the project team follows for putting in place fair and comprehensive contracts with subcontractors to get the project done on time and without issues. The Gloucester Building Dept. has reviewed completed drawings for the building permit which should be issued soon.

Alex Corbett from W.T. Rich presented the construction project schedule and showed progress photos from the site. Deliveries of steel have begun and erection has started on the "A" building (academic wing). AC showed a graphic of the sequencing of the erection of the building. Deliveries are being staged at the Beverly rest stop so that there is no congestion on on Webster Street.

The Building Committee approved the Guaranteed Maximum Price ("GMP") Contract for the project contractor, W.T. Rich in the amount of $51,925,531 which is the amount of the original construction budget. (The total contract with W.T. Rich is $52,270,320 which includes preconstruction work and work at St. Ann's which is funded through other budgets). Jonathan Rich of W.T. Rich reviewed the details of the contract and construction allowances and value engineering assumptions that enable the project to stay within budget.

The Building Committee voted to have the Owner’s Project Manager (CBRE) approve the remaining Letters of Recommendations ("LORs") for subcontractors that are already included in the construction budget. This will enable the project to move forward expeditiously.

The Building Committee voted to add back the built-in classroom window seats which Supt. Lummis and Principals Fusco and Paquarello felt are important to the educational design. This charge will be covered by project contingency funds and partly offset by savings on other costs of the project. CBRE noted they felt comfortable the team would still be able to deliver the project within the total project budget.

January 13, 2022 School Building Committee Meeting

The project update was provided by Brian Hromakda of CBRE/Heery. The project remains on time and on budget. Priority II work is now being awarded. The project team will continue to monitor costs to keep within budget.

Foundation work is ongoing at the site and the outline of the "academic" building footprint is starting to take shape, and the common / community foundations are coming along.

December 16, 2021 School Building Committee Meeting

Brian Hromakda of CBRE/Heery provided a project update. WT Rich shared a drone video of progress on the site. Upcoming work that will be happening on the site: concrete foundations formed and poured in January, and steel erection beginning mid-February, slabs poured April / May, and exterior wall framing beginning late April.

Brian Hromakda reported on the bid results for trade and non-trade contractors. Given cost escalation due to market conditions bids came in overall approximately $500k over budget. The majority of the overrun was from trade bids. To keep the project at or below the construction budget, the project team conducted a value engineering process and identified certain changes in finishes and other aspects that could save money while not impacting the educational program or quality of the project. The Building committee voted to accept the recommendations allowing the project to move forward within the established construction budget. The value engineering changes will be finalized in the coming months.

The Building Committee voted to award all Trade contracts and Non-trade contracts for Priority 1 work. The remaining Non-trade contracts will be awarded over the next few months.

November 4, 2021 School Building Committee Meeting

Brian Hromdka of CBRA/Heery reported that the 100% Construction Design documents have been submitted to the MSBA. Regarding communications, upcoming project work will be posted on this website to keep the community informed.

October 14, 2021 School Building Committee Meeting

Mark Lydon of CBRE/Heery reviewed the Propriety Items list that are part of the issuing the bid packages. Some of the items include certain insulation, hardware, fire protection products (see page 42 of the packet for a full list.) The Committee approved the list. The project timeline was reviewed and the project remains on track. The Groundbreaking Ceremony will be held on Thursday, October 21, 2021.

September 9, 2021 School Building Committee Meeting

Brian Hromadka of CBRE/Heery gave a project update which included receiving the initial demolition permit and Conservation Commission approval. He also reviewed price increases of certain material costs since June 20 and the 60% Detailed Design submission as the market has had significant price fluctuations and efforts to keep the project within budget. Jonathan Rich from WT Rich discussed negotiating competitive prices for the Early Package #2 work with subcontractors. The Building Committee reviewed and approved the 90% Detailed Design submission which had no changes in the space summary and educational program from the previous MSBA submission.

August 26 School Building Committee Meeting

Mark Lydon from CBRE/Heery reported that the MSBA had relatively few comments on the 60% Detailed Design (DD) submission which were addressed by the project team, some of which would be included in the 90% DD submission. The committee also discussed the steel portion of Early Package #2 and agreed on a "not to exceed" amount for this line item in the budget.

August 12 School Building Committee Meeting

Brian Hromadka from CBRA/Heery reported that the work at St. Ann's is nearly complete and that teachers have begun preparing their classrooms. He also reviewed the project schedule and the upcoming milestone of 90% construction documents due to the MSBA at the end of the month. Michele Rogers of Dore & Whittier reviewed changes to a few windows in the gym, cafeteria and media center as the design evolves due to structural and functional considerations.

July 29 School Building Committee Meeting

Brad Dore of Dore & Whittier reviewed the detailed list of value engineering items for the Building Committee to discuss and prioritize potential add backs if pricing / budget allows as the project progresses.

July 27 City Council Update

School Committee Chair Pope, Superintendent Lummis, and Brad Dore of Dore & Whittier provided a project update to the City Council on the ongoing work with MSBA, moving out of Veterans' and into St. Ann's, and the timeline for abatement, demolition of the Veterans' School, and beginning of construction.

July 8 School Building Committee Meeting

Brad Dore from Dore & Whittier reviewed the list of value engineering items that were recommended by the subcommittee for consideration to bring the construction estimate in line with the budget. Supt. Lummis highlighted that the changes have no impact on the educational program. The Committee voted to approve the list as presented.

June 30 School Building Committee Meeting

Brian Hromadka from CBRE/Heery reviewed current construction budget estimates and the current market pricing on certain materials (e.g. steel) which show there is a potential impact on the construction budget. He discussed the Value Engineering process to keep the project budget on track. A subcommittee was established to review a detailed list as consideration for reducing costs. The subcommittee will meet prior to the next School Building Committee meeting on July 8 and bring forth their recommendations for the committee to consider.

The Committee approved change order management and approval levels as presented at the 6/10/21 meeting. All change orders in any amount will be reported to the School Building Committee throughout the project. Michele Rogers of Dore & Whittier reviewed the Detailed Design development submission which will be submitted to the MSBA on or about July 14.

The work at St. Ann's is proceeding as planned. Supt. Lummis will be reaching out to the neighborhood to communicate about parking, traffic circulation and other related matters.

June 10 School Building Committee Meeting

Brian Hromadka from CBRE/Heery, the Owner's Project Manager (OPM) reviewed the project milestone schedule and a recommended Change Order Management process. The committee approved the radon design fee as an added line item of the budget (will reduce the Owners Contingency line item). The project team of CBRE/Heery, Dore & Whittier and WT Rich are keeping an eye on materials costs and delayed delivery times as they plan for the project phases. The Dept. of Elementary and Secondary Education have approved the special education program design.

St. Ann's School work continues in preparation for serving the Veterans' Memorial School students and staff in the fall.

The next School Building Committee meeting will be held on June 30 to review the 60% Detailed Design for submission to the MSBA.

June 8 - City Council P&D Subcommittee

On June 8, the City Council held a public hearing and voted 8-1 in favor of granting the special permit for the East Gloucester/Veteran's Memorial School Building Project. During the public hearing School Committee Chair Jonathan Pope and Superintendent Ben Lummis presented the rationale for the special permit on the height of the building. In approving the special permit, city councilors spoke of the importance of the new school for the families in downtown and East Gloucester and how the new school will have an overall positive impact on the neighborhood and entire community. The approval of the special permit is one more step in the final permitting process for the construction of Gloucester's new school building.

June 2 - City Council P&D Subcommittee

After three subcommittee meetings and multiple site visits, the City Council Planning and Development Subcommittee voted 3-0 in favor of a special permit for the East Gloucester/Veteran's Memorial School Building Project. The full City Council will vote on this matter at the June 8 meeting where a public hearing will be held prior to discussion and vote. Meeting materials are below:

May 13 - School Building Committee Meeting

The project timeline was reviewed by CBRE/Heery. Michele Rogers from Dore & Whittier reported that they are working on the 60% Design Development documents for the MSBA as well as responding to the Massachusetts School Building Authority's (MSBA) questions about the Design Development submission. Work at St. Ann's school (swing space for the Veteran's Memorial community during construction) is on track for completion with access in early August to prepare for the new school year. WT Rich reported that bids for Early Package #1 which include for site work, abatement and demolition came in under budget.

An additional meeting of the School Building Committee will be held on June 30, 2021, to review 60% Design Development documents in preparation for submission to the MSBA.

April 8 - School Building Committee Meeting

Mark Lydon and Brian Hromadka from CBRE/Heery, the Owner's Project Manager (OPM), reviewed the updated organization chart of the OPM team, the project schedule, an updated and the submission of the Early Release Package (ERP1) which includes demolition of Veterans' Memorial School and early site work. The committee approved pre-construction work to be performed by Mulitvista which entails photographic documentation of properties within 250 feet of the building site. A neighborhood meeting is planned for May 18 to discuss the construction process with neighbors.

Superintendent Lummis was unanimously voted as co-chair of the School Building Committee.

April 1 - Joint School Committee / City Council Meeting

An update on the Design Development plan was presented to the School Committee and City Council at their joint meeting on Thursday, April 1.

Supt. Lummis reviewed the project timeline and various aspects of the project including safe arrival and dismal, site safety, and the good news that the project is on budget. Principal Fusco (Veterans' Memorial School) and Principal Pasquarello (East Gloucester School) highlighted improvements to the educational plan that this new school provides - showing photos of the outside play areas, classrooms, gymnasium, and other learning spaces.

  • 4/1/21 Presentation is here.

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March 25- Building Committee Meeting

The Building Committee met on Thursday, March 25 to finalize and authorize the Owners' Project Manager (OPM) to submit the completed Design Development (DD) plan to the MSBA. A brief overview of the project and submission documents were presented to the committee by Michele Rogers (Dore & Whittier) and Mark Lydon (CBRE/Heery). The DD submission is comprehensive and includes the designer’s cost estimate, detailed drawings and specifications, project approvals, building code analysis, and much more. It also includes responses to the MSBA’s questions on the schematic design. The DD submission was approved unanimously by the building committee, and will be submitted to the MSBA by the OPM on their behalf by March 30. The MSBA will review the submission and respond within 21 days with any follow-up questions, which will have an additional 14 days for response. A project update will be presented to a joint city council and school committee meeting next Thursday, April 1.

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March 18 - Building Committee Meeting

The School Building Committee met on 3/18/21, at which the committee was given a Design & Submission update and overview. This included a presentation from Michele Rogers with the latest updates to the design, both interior and exterior. These minor changes included square footage changes to classrooms, the music room, and the back of house/delivery elevator.

The project construction cost estimate which was completed since the last meeting has come in right around the original budget for construction costs which is good news.

This meeting was in preparation for next week’s authorization for the OPM submission for the design development package to the MSBA.

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January 21 - Exterior Subcommittee Meeting

The Exterior Subcommittee of the EGS/Vets Building Committee met at Veterans' Memorial School and discussed another iteration of the colored exterior paneling and the brickwork. Subcommittee members asked the design team to do another iteration of the colored panels on the outside walls of the media center and art room. The Exterior Option panels will be displayed in the library at Veterans' School so staff can continue to provide input.

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January 20 Community Forum

More than 30 community members attended our Community Forum and got a full update about the Design Development Phase, the work of the Exterior and Interior Subcommittees, and the process to identify swing space for Veterans' School to use during the 2021-22 and 2022-23 school years. Superintendent Lummis again introduced members of the Project Team and the Building Committee. After a presentation led by Superintendent Lummis, members of the Building Committee answered questions from attendees.

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January 14 Building Committee Meeting

The School Building Committee (SBC) heard an update on the process for identifying swing space for Veteran’s School. The Swing Space review committee expects to make a recommendation the School Committee on January 27. The SBC also discussed and voted to adjust the construction schedule to allow more time to complete design work while not changing the date for occupancy. The date for occupancy remains September 5, 2021. Michele Rogers of Dore & Whittier shared the work being done by the subcommittees to consider exterior and interior such as brick, paint, carpet, and wood colors. Superintendent Lummis announced that the SBC would hold a Community Forum on January 20 to update the East Gloucester and Veterans’ school communities and the public about the project.


Meeting Minutes Agendas and Packets

Meeting Recordings

Past meeting information:

January 14 Building Committee Meeting

The School Building Committee (SBC) heard an update on the process for identifying swing space for Veteran’s School. The Swing Space review committee expects to make a recommendation the School Committee on January 27. The SBC also discussed and voted to adjust the construction schedule to allow more time to complete design work while not changing the date for occupancy. The date for occupancy remains September 5, 2021. Michele Rogers of Dore & Whittier shared the work being done by the subcommittees to consider exterior and interior such as brick, paint, carpet, and wood colors. Superintendent Lummis announced that the SBC would hold a Community Forum on January 20 to update the East Gloucester and Veterans’ school communities and the public about the project.